OFFICIAL RULES


RULES

The Home Depot Retool Your School Grant Program (the “Rules”)

INTRODUCTION

The Home Depot RETOOL YOUR SCHOOL Grant Program (“Program”) is designed by Home Depot Store Support, Inc. (“Sponsor” or “Home Depot”) to encourage and recognize innovative projects that contribute to the campuses of accredited Historically Black Colleges and Universities (“HBCUs”).

Accredited HBCUs (“Respondents”) are invited to submit proposals for projects (“Proposals”) in accordance with the requirements set forth below.

Campus improvement awards (“Grants”) will be awarded to Respondents (“Grantees”) on or about May 10, 2017. The following will be awarded to each of the three HBCU Clusters (as defined below): One (1) Grand Prize Grant of $50,000 USD each will be awarded; one (1) 2nd Place Grant of $40,000 USD each will be awarded; and one (1) 3rd Place Grant of $30,000 USD each will be awarded. The 2017 Grant Awards will total $360,000 USD. All award Grantees must execute their projects on or before December 31, 2017 unless an extension approval is granted by The Home Depot at sponsor’s sole discretion.

NEW Nomination Process
For 2017, faculty, staff, students and community supporters are encouraged to nominate their favorite HBCU to participate in the Program via Twitter and/or Instagram using the school’s Sponsor provided hashtag. All Sponsor provided hashtags can be found by visiting www.retoolyourschool.com (the Site”). The Nomination Period will start January 29, 2017 12:00 a.m. (midnight) Eastern Standard Time (“EST”) and end February 10, 2017, at 11:59 p.m. EST. Respondents that receive at least 100 nominations will be notified in writing and invited to enter the Program for an opportunity to win up to $50,000.

Program Official Entry
Respondents have two (2) methods for entering the Program: 1- Nomination acceptance or 2- School administrator submission.

Nomination Acceptance to enter the Program via nomination, Respondents must receive at least 100 nominations during the Nomination Period. Respondents that receive at least 100 nominations will be notified in writing and invited to enter the Program by accepting their nomination. An authorized school administrator must accept the nomination on the Site by providing primary contact information and official school logo to be included on website for voting. Nominations must be accepted between February 13, 2017 at 12:00 a.m. (midnight) EST and February 22, 2017 at 11:59 p.m. EST in order to enter during the Voting Period (defined below). By entering the Program, Respondents are included in the Online Voting Process (described below), if Respondents are one of the top nine (9) schools invited to move forward in the Program, they must submit a Proposal.

School Administrator Submission
Non-nominated schools may still enter the Program via a school administrator submission on the Site by providing primary contact information and official school logo to be included on website for voting. Submissions must be submitted between January 29, 2017 at 12:00 a.m. (midnight) EST and February 22, 2017 at 11:59 p.m. EST in order to enter during the Voting Period (defined below). By entering the Program, Respondents are included in the Online Voting Process (described below), if Respondents are one of the top nine (9) schools invited to move forward in the Program, they must submit a Proposal.

ELIGIBILITY

Respondents must meet the following criteria at the time of Program entry and throughout administration of the Grant:

a. Have accredited HBCU status, as determined by the U.S. Department of Education.

b. Have a tax identification number. Void where prohibited.

c. 2016 winners ONLY must provide proof of completed project and submit current status photos of 2016 implementation or extension approval by February 1, 2017 to participate.

Respondents must have access to the internet and a valid email address to participate.

ONLINE VOTING CHALLENGE

Respondents that enter the Program by the listed deadline will compete for the most online votes via the Site, social media and designated sponsor events. The top three (3) schools per cluster with the most votes will move forward in the Program to submit a proposal for one of the nine (9) available Grants. To better equalize each Respondent’s opportunity to submit a Proposal, the Program has adopted a “Cluster System,” as explained below. Please carefully review this Online Voting Challenge section to understand how Respondent’s Cumulative Voting Score may be impacted.

Under the Cluster System, each accredited HBCU is assigned to one of three groups (“Clusters”) based on school size/enrollment data. Respondents will be divided into the following three Clusters (“Cluster Assignment”):

1. Cluster 1, which includes those Respondents with a student enrollment of 4,000 or more;
2. Cluster 2, which includes those Respondents with a student enrollment between 1,201 and 3,999; and
3. Cluster 3, which includes those Respondents with a student enrollment of 1,200 or less.

Sponsor will make Cluster Assignments using data provided on the online application and National Center for Education Statistics. Sponsor reserves right to request enrollment verification.
Sponsor also reserves the right, in its sole discretion, to modify the Cluster Assignment criteria listed above (via increase or decrease of the necessary student enrollment figures of a Cluster or Clusters) based on the total number of Respondents, toward fulfilling the goal of better equalizing the Grant selection chances amongst the Respondents.

Online voting will begin February 24, 2017, at 12:00 a.m. (midnight) EST and end April 16, 2017, at 11:59 p.m. EST (“Voting Period”). During the Voting Period, visitors to www.retoolyourschool.com (the “Site”) will have an opportunity to vote for their favorite participating HBCUs. Site votes are cumulative (i.e., they reflect all votes from the beginning of the Voting Period). Limit one vote per personal device (owned by the voter) per day during the Voting Period through the Site.

Respondents will also accumulate votes via social media (“Social Media Votes”). Social Media Votes are defined as those votes that use the school’s unique designated hashtag on Twitter, and/or Instagram. NOTE: All nomination votes received will be added to each Respondent’s total Social Media Votes. Photos submitted via social media must not be lewd or offensive in nature. Neither Instagram nor Twitter is a sponsor of this Program and does not endorse or otherwise have anything to do with this Program.

Special Bonus Vote periods may be made available at the sole discretion of Sponsor.

Manual Votes will also be collected at designated Sponsor events during the Nomination and Voting Period. For a list of upcoming Sponsor events you can visit the Site.

Any Respondent or individual who, at the sole discretion of Sponsor, abuses the voting process in any way, including, without limitation, mass robotic voting, scheduled votes, votes generated by a script or macro, use of automated devices or the use of multiple voter or email accounts or other fraudulent means, as determined by Sponsor, will be disqualified from the Program or from further voting, and will have all their prior votes disqualified.

Each Respondent’s votes received via the Site, and social media votes from the Nomination Period and the Voting Period, and Manual Votes will be combined to determine that school’s total online voting score (the “Cumulative Online Voting Score”). The Cumulative Voting Score will be posted on the Site based on Cluster Assignment. The top three (3) Cumulative Voting Score recipients per Cluster will be invited to submit a full grant proposal. Respondents eligible to submit a proposal will be notified in writing. Sponsors reserve the right to verify final Cumulative Voting Scores prior to inviting the top nine (9) Respondents to participate in the proposal phase. Sponsors final determination of verified Cumulative Voting Scores is final.

All votes are subject to Sponsor verification. Once Respondents are invited to move forward in the Program, all proposals must be submitted based on instructions listed below.

PROPOSAL SUBMISSION INSTRUCTIONS

a. IMPORTANT NOTICE: ALL TIMES PROVIDED IN THESE RULES ARE EASTERN STANDARD TIMES IN THE U.S.A. RESPONDENTS ARE RESPONSIBLE FOR DETERMINING THE CORRESPONDING TIME ZONE IN THEIR RESPECTIVE JURISDICTIONS.

b. Please note, this phase is only applicable to the top three (3) vote receivers per cluster. To participate, an authorized representative designated by Respondent must first fill out Nomination application by going to www.retoolyourschool.com (“Site”) and complete the online application, including, without limitation, current school logo, primary contact information, student population and grant proposal for Grand Prize, 2nd Place and 3rd Place. Invited Respondents may submit applications beginning April 19, 2017, at 12:00 a.m. (midnight) Eastern Standard Time (“EST”). Applications must be completed and received by May 3, 2017, at 11:59 p.m. EST.

c. MPORTANT NOTICE: RESPONDENTS ARE REQUIRED TO SUBMIT A PROPOSAL FOR THREE (3) PROJECTS — GRAND PRIZE ($50,000) PROJECT, 2ND PRIZE PROJECT ($40,000) AND 3RD PRIZE ($30,000) PROJECT. ONLY ONE GRANT WILL BE AWARDED PER GRANTEE. BY WAY OF EXAMPLE, THE GRANTEE AWARDED THE GRAND PRIZE PROJECT GRANT WILL NOT BE ELIGIBLE TO RECEIVE A 2ND PLACE PROJECT GRANT.

d. When completing the Proposal section of the online application Respondents must complete all required sections. Proposals must include, without limitation, full descriptions, and budget for every Project level. Full Proposals must be received by May 3, 2017, at 11:59 p.m. EST.

e. The Sponsor’s clock is the official time clock of the Program. Proof of submission does not constitute proof of receipt.

PROPOSAL REQUIREMENTS

All Proposals must be submitted in English. Each Proposal must be accompanied by up to six (6) images in JPEG (max size 5MB), GIF, PNG and TIFF format, or one (1) video (max size 50MB), MOV, MP4, M4V or WMV format. Proposals must be the original work of the Respondent and may not have been previously published, released or distributed in any form, or may not have won any award outside of the Program.  Addendums and/or extensions to a Respondent’s prior winning proposal are eligible for submission into the 2017 Program, as long as the work associated with Respondent’s prior winning proposal is complete (see the Eligibility section (c) for proof of completion requirements). Respondent may provide one (1) Proposal with three (3) completion benchmarks at $30,000, $40,000 and $50,000, or complete three (3) separate Proposals for each award level.

All Proposals must include the following:

a. A detailed written description (150 words or less) of a proposed Grand Prize project for your campus.

  1. Project description should provide an explanation of how and why the Grand Prize project will transform and benefit your HBCU campus using resources available through Home Depot. For example, the Grand Prize project could be: replacing kitchen appliances, light fixtures or windows; refurbishing bathrooms, including plumbing and electrical work; painting exterior walls; replacing roof or HVAC systems; or professional grading of fields. The foregoing list is not exhaustive; Grand Prize projects must be sustainable and/or provide long-term benefit to the campus.
  2. Project description should provide a budget for the Grand Prize project, which includes, but is not limited to:
  • Materials available through Home Depot
  • Grants must be used for campus improvements that are positive, sustainable and/or provide long-term benefit. Proposed improvements remitted should fall within one (1) of the following categories to be eligible:
    • Lawn care/landscaping
    • Windows/doors
    • ECO Friendly
    • Facility upgrade
    • Lighting
    • Paint
    • Flooring
    • General construction (room additions, etc.)

Grand Prize projects must be completed with a budget of no more than $50,000.

  1. A timeline for the Grand Prize project, including proposed start date and length of time to complete the Grand Prize project.

b. A detailed written description (150 words or less) of a proposed 2nd Place Project for your campus that includes the following:

1. Project description that provides an explanation of how and why the 2nd Place Project will transform and benefit your HBCU campus using resources available through Home Depot. For example, the 2nd Place project could be: replacing kitchen appliances, light fixtures or windows; refurbishing bathrooms, including plumbing and electrical work; painting exterior walls; replacing roof or HVAC systems; or professional grading of fields. The foregoing list is not exhaustive; the 2nd Place project must be sustainable and/or provide long-term benefit to the campus.

2. A budget for the 2nd Place project, including but not limited to:

  • Materials available through Home Depot
  • Grants must be used for campus improvements that are positive, sustainable and/or provide long-term benefit. Proposed improvements remitted should fall within one of the following categories to be eligible:
    • Lawn care/landscaping
    • Windows/doors
    • ECO Friendly
    • Facility upgrade
    • Lighting
    • Paint
    • Flooring
    • General construction (room additions, etc.)
  • 2nd Place projects must be completed with a budget of no more than $40,000.

3. A timeline for the 2nd Place project, including proposed start date and length of time to complete the 2nd Place project.

c. A detailed written description (150 words or less) of a proposed 3rd Place project for your campus that includes the following:

  1. Project description that provides an explanation of how and why the 3rd Place project will transform and benefit your HBCU campus using resources available through Home Depot. For example, the 3rd Place project could be: planting trees and landscaping; constructing shelving, benches, arbors or shade structures; creating walkways out of natural materials, such as mulch, or out of concrete/patio stones; planting a butterfly garden; planting a vegetable garden to be harvested by the cafeteria or neighboring facilities; painting interior walls, doors, classroom trim, dormitories and community space; weatherizing buildings using caulk and/or insulation; replacing light bulbs with compact fluorescent light bulbs; or resodding of sports fields. The foregoing list is not exhaustive; the 3rd Place project must be sustainable and/or provide long-term benefit to the campus.
  2. A budget for the 3rd Place project, including but not limited to:
  • Materials available through Home Depot
  • Grants must be used for campus improvements that are positive, sustainable and/or provide long-term benefit. Proposed improvements remitted should fall within one of the following categories to be eligible:
    • Lawn care/landscaping
    • Windows/doors
    • ECO Friendly
    • General updates
    • Lighting
    • Paint
    • Flooring
    • General construction
  • 3rd Place projects must be completed with a budget of no more than $30,000
  1. A timeline for the 3rd Place project, including proposed start date and length of time to complete the 3rd Place project.

JUDGING CRITERIA
All Project Proposal
All Proposals will be judged by a panel of advisors (“Judges”) selected by the Sponsor based on the following weighted criteria on a scale of 1 to 10, with “1” representing the lowest score and “10” the highest score (“Judge Score”):

  1. completeness of the Proposal;
  2. ability to execute the project within the budget of $50,000 $40,000, or $30,000 as applicable;
  3. ability of the Project to make lasting, positive transformations on the campus that are noticeable;
  4. use of sustainable, eco-friendly and/or energy-saving materials, such as, but not limited to, energy-efficient lighting and windows, and water-saving faucets and toilets;
  5. Cumulative Voting Score.

Respondents will receive one Judge Score for each Project Proposal. The score will be based upon the Judges’ evaluation of your efforts to meet the criteria outlined in sections (a) through (e) above. [Insert link to score card]

Once final Cumulative Voting Scores are determined for each Cluster, all Respondents will be ranked from the highest to lowest number of votes (“Online Voting Rank”). Respondent’s Online Voting Rank shall determine the number of additional points to be added to your Judge Score. Respondents may earn up to ten (10) additional points for their Judge Score. For example, Respondents from each Cluster with the top Online Voting Rank will receive ten (10) additional points to their Judge Score. All other Respondents from each Cluster shall receive up to, but not more than nine (9) additional point(s) to their Judge Score.

All Grant awards will be announced on or around May 10, 2017. On the same announcement date, Respondents will also be notified via email, as provided on your Proposal.

AWARD PROCEDURES
A total of nine (9) grants are available to be awarded. Subject to the above described criteria, the following grants are available for qualifying Proposals: One (1) Grand Prize project Grant for $50,000, one (1) 2nd Place project Grant for $40,000, and one (1) 3rd Place project grant for $30,000 per Cluster. Each Respondent is eligible to receive only one Grant.Grants are awarded in the form of a The Home Depot Gift Card (“Gift Cards”). Gift Cards are only redeemable for products and services sold at The Home Depot stores. Sponsor reserves the right to award fewer Grants, or not to award any Grants, if, in its sole and absolute discretion, it does not receive a qualified Proposal. All Grantees may be required to execute a grant award agreement (“Grant Award Agreement”) that will detail the terms and conditions of the Grant. ANY AND ALL TAXES ARE THE SOLE RESPONSIBILITY OF THE GRANTEE. All properly claimed prizes will be awarded. Project development forms and Store Quote, as provided upon notification of award, must be completed by all winners in conjunction with their designated local Home Depot store for a Grant to be released.

CONDITIONS OF PARTICIPATION
Limit of one complete online application per HBCU. Submission of a Proposal constitutes Respondent’s agreement to be bound by these Rules and by the decisions of the Judges and Sponsor, which are final and binding on all matters pertaining to this Program. Return of any Grant/Award notification may result in disqualification and selection of an alternate Grantee. Any potential Grantee who cannot be contacted within ten (10) days of the first attempted notification may be disqualified and forfeit any Grant to which it may be entitled. Potential Grantees may be required to sign and return an affidavit of eligibility/liability and, where legally permissible, a publicity release, and any other applicable forms required by a taxing authority within fifteen (15) days following the date of first attempted notification. Failure to comply within this time period, and any other conditions listed herein, may result in disqualification and selection of an alternate Grantee. Acceptance of the Grant constitutes permission for, and Grantee’s consent to, Sponsor and its agencies to use the Grantee’s name, the Proposal, the school name and logo, and to take and use photos and video footage of the project execution and Grantee’s campus (“Content”) for advertising and promotional purposes without additional compensation, unless prohibited by law. Grantees may also be required to submit a written release from any persons appearing in such Content. As a condition of participation, Grantees agree that they will make available representatives from their institution to participate in publicity and promotional activities, and events and/or press conferences held within a reasonable timeframe after the completion of the projects, including, but not limited to, taking part in a check presentation during half-time at Grantee’s home football game of Sponsor’s choice. All projects must be completed on or before December 31, 2017. Grantees that do not adhere to this timeline could forfeit their ability to participate in the future.

To be awarded a Grant, the campus facility/facilities that are the subject of the applicable Proposal must be in a minimum state of condition that would allow the planned activities in the Proposal to proceed without any necessary remedial actions (e.g., no significant mold/mildew, structural damage, or dilapidation concerns that would deem the facility/facilities unsafe) in the sole opinion of Sponsor. If a Respondent is awarded a Grant, and Sponsor later discovers that the applicable facility/facilities referenced in the Proposal is not in such minimum condition, Sponsor may disqualify Respondent and revoke any awarded Grant and choose an alternate winner.

PROMOTION OF PARTICIPATION
Respondents are permitted to promote their involvement in the Program; however, all such promotional and advertising materials must be approved in writing in advance by Sponsor. No Respondent or representative of any Respondent can take part (or agree to take part) in any media interviews or events, or issue any press releases or other announcements regarding participation in the Program without the prior written consent of Sponsor. Grantees agree to distribute either direct mailings or email correspondence to Grantees’ alumni at Sponsor’s request, on Grantees’ letterheads or from Grantees’ email accounts, respectively, promoting and updating alumni on Grantees’ participation in the Program, provided, however, that Grantees agree to be designated as the official senders of such mailings. In the case of email distributions, Grantees shall comply with all applicable local, state and federal email marketing laws, including, but not limited to, the Controlling the Assault of Non-Solicited Pornography and Marketing Act of 2003.

NO RECOURSE TO JUDICIAL OR OTHER PROCEDURES
To the extent permitted by law, the rights to litigate, to seek injunctive relief or to make any other recourse to judicial or any other procedure in case of disputes or claims resulting from or in connection with this Program are hereby excluded, and each Respondent expressly waives any and all such rights. In the event that a court of competent jurisdiction finds the foregoing waiver unenforceable, Respondents hereby consent to jurisdiction and venue residing exclusively within the federal or state courts in the state of Georgia, and agree that any and all disputes, claims and causes of action arising out of or connected with this Program or any Grant shall be resolved individually, without resort to any form of class action. Respondents agree that all issues and questions concerning the construction, validity, interpretation and enforceability of the terms of these Rules, or the rights and obligations of Respondents and Sponsor in connection with this Program, shall be governed by, and construed in accordance with, the substantive laws of the State of Georgia, without regard to Georgia conflict of law principles. Under no circumstances will Respondents be permitted to obtain awards for, and Respondents hereby waive all rights to claim, punitive, incidental or consequential damages, or any other damages, including attorneys’ fees, and Respondents further waive all rights to have damages multiplied or increased.

WARRANTY, INDEMNITY AND LIABILITY
By participating in the Program, Respondents agree to waive any right to claim any ambiguity or error in these Rules or the Program. Each Respondent certifies that its Proposal is original, that it has been authorized by its administration to apply to this Program, and that no law, rule, or regulation would prohibit Respondent from accepting a grant under this Program from Sponsor. Each Respondent further agrees not to submit any Proposal that (a) infringes any third party proprietary information, intellectual property, industrial property, personal rights or other rights, including, without limitation, copyright, trademark, patent, trade secret or confidentiality obligation; or (b) otherwise violates any applicable law, rule or regulation. Each Respondent hereby releases and agrees to indemnify and hold harmless Sponsor, Instagram, Twitter, and each of their parents, subsidiaries, affiliates, agents, directors, officers, employees, representatives and assigns from and against any liability, claims, demands, losses, damages, injuries, costs and expenses of any kind arising from or in connection with, either directly or indirectly, from: (1) the awarding, acceptance, receipt, possession, use and/or misuse of any Grant awarded herein; (2) participation in the Program or any Program-related activities, including, but not limited to, traveling to or from any Program-related activity; and (3) any act, default or omission of the Respondent and/or a breach of any agreement, representation or warranty set forth herein. Sponsor is not responsible for any typographical or other error in the printing of these Rules, administration of the Program, or in the announcement of the Grants. Due to the unique nature and scope of this Program, Sponsor reserves the right to alter or modify these Rules at any time. Upon awarding a Grant to a Grantee, Sponsor will be deemed to have awarded the Grant to the Grantee with Grantee assuming full responsibility for the Grant and resulting campus improvement.

DISQUALIFICATION
A Respondent may be prohibited from participating in this Program if Sponsor, in Sponsor’s sole discretion, reasonably believes that the Respondent has attempted to undermine the legitimate operation of this Program by cheating, deception or other unfair practices, or annoys, abuses, threatens or harasses any other Respondents, the Sponsor or associated agencies. Any false information provided within the context of the Program by any Respondent or noncompliance with these Rules or the like may result in the immediate disqualification of the Respondent from the Program.

INTERNET
Sponsor is not responsible for electronic transmission errors resulting in omission, interruption, deletion, defect, delay in operations or transmission. Sponsor is not responsible for theft or destruction, or unauthorized access to or alterations of Proposal materials, or for technical, network, telephone equipment, electronic, computer, hardware or software malfunctions, or limitations of any kind. Sponsor is not responsible for inaccurate transmissions of or failure to receive materials or Proposals on account of technical problems or traffic congestion on the internet or at any website or any combination thereof. If for any reason the internet portion of the program is not capable of running as planned, including infection by computer virus, bugs, tampering, unauthorized intervention, fraud, technical failures, disruption or termination of the website for any reason, or any other causes that corrupt or affect the administration, security, fairness, integrity or proper conduct of this program, Sponsor reserves the right at its sole discretion to immediately cancel, terminate, modify or suspend the Program. Caution: Any attempt by a Respondent to deliberately damage any website or undermine the legitimate operation of the Program is a violation of criminal and civil laws, and should such an attempt be made, Sponsor reserves the right to seek damages from any such Respondent to the fullest extent of the law.

MISCELLANEOUS CONDITIONS
Sponsor reserves the right to modify these Rules at any time at its sole discretion. By participating in the Program, Respondents hereby agree that all information submitted will be subject to Sponsor’s Privacy Policy www.homedepot.com/privacy. By applying to the Program, Sponsor may collect Respondent’s name, address, phone number and email address. We will use this information to administer Respondent’s participation in the Program. At the time you apply to the Program, we may ask Respondent’s permission to send you future marketing information from The Home Depot. We want to assure you that The Home Depot is dedicated to protecting your privacy. Respondents can contact The Home Depot or otherwise communicate their privacy concerns by:

  • Calling us at 1-800-553-3199
  • Faxing us at 1-877-496-9470
  • E-mailing us at customercare@homedepot.com or visit http://www.homedepot.com/c/Contact_Us to send inquiries
  • Accessing your registration information on our Sites
  • Registering or changing your privacy preferences at www.homedepot.com/privacypreferences
  • Writing Home Depot at the following address (please include your email address and phone number with your correspondence along with the information needed to support your request):

For residents of the United States, Mexico and other countries
Home Depot Store Support, Inc.
Attention: Privacy Official
Customer Care
2455 Paces Ferry Road
Atlanta, GA 30339-4024

SEVERABILITY
If any provision(s) of these Rules are held to be invalid or unenforceable, all remaining provisions hereof will remain in full force and effect.

GRANTEES LIST
To obtain a list of Grantees, send an email to staff@retoolyourschoolprogram.com after May 18, 2017; available for 60 days.

SPONSOR
The Sponsor of this Program is Home Depot Store Support, Inc. with an address of 2455 Paces Ferry Road, Atlanta, GA 30339.
Mailing Address:
The Home Depot RETOOL YOUR SCHOOL Program
c/o Uniworld Group, Inc.
3630 Peachtree Rd NE Suite 1200
Atlanta, GA 30326
Phone: 404.365.7508 email: staff@retoolyourschoolprogram.com
www.retoolyourschool.com

[i] Minimum browser standards are as follows: Google Chrome – Current Version 38 – Oldest Version Supported 25, Internet Explorer – Current Version 11 – Oldest Version Supported 9, Mozilla, Firefox – Current Version 33 – Oldest Version Supported 17, Safari – Current Version 8 – Oldest Version Supported 5.0.5, Opera – Current Version 25 – Oldest Version Supported 18