OFFICIAL RULES


RULES

The Home Depot Retool Your School Grant Program (the “Rules”)

INTRODUCTION

The Home Depot RETOOL YOUR SCHOOL Grant Program (“Program”) is designed by Home Depot U.S.A., Inc. (“Sponsor” or “Home Depot”) to encourage and recognize innovative projects that contribute to the campuses of accredited Historically Black Colleges and Universities (“HBCUs”).

Accredited HBCUs (“Respondents”) are invited to submit proposals for projects (“Proposals”) in accordance with the requirements set forth below.

Campus improvement awards (“Grants”) will be awarded to Respondents (“Grantees”) on or about May 8,2015. The following will be awarded to each of the three HBCU Clusters (as defined below): One (1) Grant of $50,000 USD will be awarded for Tier I projects; one (1) Grant of $10,000 USD each will be awarded for Tier II projects; and one (1) Grant of $25,000 USD each will be awarded for a Campus Pride project 2015 Grant Awards will total $255,000 USD. All award Grantees must execute their projects on or before December 31, 2015.

NEW ONLINE VOTING PROCESS

This year, the Program will utilize a Cluster System. Under the Cluster System, each accredited HBCU is assigned to one of three groups (“Clusters”) based on school size/enrollment data. Clusters are as follows:

Cluster 1: Enrollment 4,000+

Cluster 2: Enrollment 1,201 – 3,999

Cluster 3: Enrollment Up to 1,200

Clusters are subject to change at sponsor’s discretion.

The Program adopted this system to better equalize each Respondent’s opportunity to compete for one of nine (9) total Grants available totaling $255,000. Please carefully review the Online Voting (defined below) rules to see how this change might impact Respondents Online Voting Score.

ELIGIBILITY

Respondents must meet the following criteria at the time of registration and through administration of the Grant:

a. Have accredited HBCU status, as determined by the U.S. Department of Education.

b. Have a tax identification number. Void where prohibited.

c. 2014 winners ONLY must provide proof of completed project and submit current status photos of 2014 implementation by February 10, 2015 to participate.

Respondents must have access to the internet[i] and a valid email address to participate.

PROPOSAL SUBMISSION INSTRUCTIONS

a. IMPORTANT NOTICE: ALL TIMES PROVIDED IN THESE RULES ARE EASTERN STANDARD TIMES IN THE U.S.A. RESPONDENTS ARE RESPONSIBLE FOR DETERMINING THE CORRESPONDING TIME ZONE IN THEIR RESPECTIVE JURISDICTIONS.

b. To participate, an authorized representative designated by Respondent must first register by going to www.retoolyourschool.com (“Site”) and following the instructions to complete the Phase I application, including, without limitation, current school logo, primary contact information, student population and intent to participate. Phase I applications may be submitted beginning January 20, 2015, at 12:00 a.m. (midnight) Eastern Standard Time (“EST”). Program registration and letters of intent (“LOIs”) must be completed and received by February 10, 2015, at 11:59 p.m. EST. Respondents that fail to complete and submit the Phase I application by this deadline will not be eligible to submit a Proposal for the Grants. Applications received after this deadline will be declined without review.

c. IMPORTANT NOTICE: RESPONDENTS ARE REQUIRED TO SUBMIT A PROPOSAL FOR THREE (3) PROJECTS — ONE TIER I PROJECT, ONE CAMPUS PRIDE PROJECT AND ONE TIER II PROJECT. ONLY ONE GRANT WILL BE AWARDED PER GRANTEE. BY WAY OF EXAMPLE, THE GRANTEE AWARDED THE TIER I PROJECT GRANT WILL NOT BE ELIGIBLE TO RECEIVE A CAMPUS PRIDE OR TIER II PROJECT GRANT.

d. Respondents that complete and submit the LOI by the deadline will receive an email confirming that they are qualified to submit a Proposal immediately upon receipt. To submit a Proposal for Tier I, Campus Pride and Tier II projects, Respondents must complete all required sections of the application. Proposals must include, without limitation, full descriptions for each of the Tier I, Campus Pride and Tier II projects for which Respondent seeks funding and must contain all of the Proposal requirements described in the following section. Full Proposals must be received by February 26, 2015, at 11:59 p.m. EST. Proposals received after this deadline will be declined without review and will be ineligible to receive Grants.

e. The Sponsor’s clock is the official time clock of the Program. Proof of submission does not constitute proof of receipt.

PROPOSAL REQUIREMENTS

All Proposals must be submitted in English. Each Proposal must be accompanied by up to six (6) images in JPEG  (max size 5MB), GIF, PNG and TIFF format, or one (1) video (max size 50MB), MOV, MP4, M4V or WMV format. Proposals must be the original work of the Respondent and may not have been previously published, released or distributed in any form, or may not have won any award outside of the RYS program.  Addendums and/or extensions to a Respondent’s prior winning proposal are eligible for submission into the 2015 RYS program, as long as the work associated with Respondent’s prior winning proposal is complete (see (c) of the Eligibility section for proof of completion requirements). Respondent may provide one (1) Proposal with three (3) completion benchmarks at $10,000, $25,000 and $50,000, or complete three (3) separate Proposals for each award level.

All Proposals must include the following:

a. A detailed written description (1,250 words or less) of a proposed Tier I project for your campus.

  1. Project description should provide an explanation of how and why the Tier I project will transform and benefit your HBCU campus using resources available through Home Depot. For example, the Tier I project could be: replacing kitchen appliances, light fixtures or windows; refurbishing bathrooms, including plumbing and electrical work; painting exterior walls; replacing roof or HVAC systems; or professional grading of fields. The foregoing list is not exhaustive; Tier I projects must be sustainable and/or provide long-term benefit to the campus.
  2. Project description should provide a budget for the Tier I project, which includes, but is not limited to:
  • Materials available through Home Depot
  • Grants must be used for campus improvements that are positive, sustainable and/or provide long-term benefit. Proposed improvements remitted should fall within one (1) of the following categories to be eligible:
    • Lawn care/landscaping
    • Windows/doors
    • Energy efficiency
    • Facility upgrade
    • Lighting
    • Paint
    • Flooring
    • General construction (room additions, etc.)

 

Tier I projects must be completed with a budget of no more than $50,000.

  1. A timeline for the Tier I project, including proposed start date and length of time to complete the Tier I project.

b. A detailed written description (1,250 words or less) of a proposed Campus Pride Project for your campus that includes the following:

1. Project description that provides an explanation of how and why the Campus Pride Project will transform and benefit your HBCU campus using resources available through Home Depot. For example, the Campus Pride project could be: replacing kitchen appliances, light fixtures or windows; refurbishing bathrooms, including plumbing and electrical work; painting exterior walls; replacing roof or HVAC systems; or professional grading of fields. The foregoing list is not exhaustive; the Campus Pride project must be sustainable and/or provide long-term benefit to the campus.

2. A budget for the Campus Pride project, including but not limited to:

  • Materials available through Home Depot
  • Grants must be used for campus improvements that are positive, sustainable and/or provide long-term benefit. Proposed improvements remitted should fall within one of the following categories to be eligible:
    • Lawn care/landscaping
    • Windows/doors
    • Energy efficiency
    • Facility upgrade
    • Lighting
    • Paint
    • Flooring
    • General construction (room additions, etc.)
  • Campus Pride projects must be completed with a budget of no more than $25,000.

3. A timeline for the Campus Pride project, including proposed start date and length of time to complete the Campus Pride project.

c. A detailed written description (1,250 words or less) of a proposed Tier II project for your campus that includes the following:

  1. Project description that provides an explanation of how and why the Tier II project will transform and benefit your HBCU campus using resources available through Home Depot. For example, the Tier II project could be: planting trees and landscaping; constructing shelving, benches, arbors or shade structures; creating walkways out of natural materials, such as mulch, or out of concrete/patio stones; planting a butterfly garden; planting a vegetable garden to be harvested by the cafeteria or neighboring facilities; painting interior walls, doors, classroom trim, dormitories and community space; weatherizing buildings using caulk and/or insulation; replacing light bulbs with compact fluorescent light bulbs; or resodding of sports fields. The foregoing list is not exhaustive; the Tier II project must be sustainable and/or provide long-term benefit to the campus.
  2. A budget for the Tier II project, including but not limited to:
  • Materials available through Home Depot
  • Grants must be used for campus improvements that are positive, sustainable and/or provide long-term benefit. Proposed improvements remitted should fall within one of the following categories to be eligible:
    • Lawn care/landscaping
    • Windows/doors
    • Energy efficiency
    • General updates
    • Lighting
    • Paint
    • Flooring
    • General construction
    • Tier II projects must be completed with a budget of no more than $10,000.
  1. A timeline for the Tier II project, including proposed start date and length of time to complete the Tier II project.

ONLINE VOTING

Respondents that complete the full application by the applicable deadline will be entered into the online public voting process. During the online voting process, Respondents will be divided into the following three Clusters (“Cluster Assignment”):
1. Cluster A, which includes those Respondents with a student enrollment of 4,000 or more

2. Cluster B, which includes those Respondents with a student enrollment between 1,201 and 3,999, and

3. Cluster C, which includes those Respondents with a student enrollment of 1,200 or less.
Sponsor will make Cluster Assignments using data provided on the LOI application and National Center for Education Statistics. Sponsor reserves right to request enrollment verification.

Sponsor reserves the right in its sole discretion to modify the Cluster Assignment criteria listed above (via increase or decrease of the necessary student enrollment figures of a Cluster or Clusters) based on the total number of Respondents that submit Proposals, toward fulfilling the goal of better equalizing the Grant selection chances amongst the Respondents.

Online voting will begin February 27, 2015, at 12:00 a.m. (midnight) EST and end April 20, 2015, at 11:59 p.m. EST (“Voting Period”). During the Voting Period, visitors to www.retoolyourschool.com (the “Site”) will have an opportunity to vote for their favorite participating HBCUs. Site votes are cumulative (i.e., they reflect all votes from the beginning of the Voting Period). Limit one vote per personal device (owned by the voter) per day during the Voting Period. Special unlimited voting periods may be made available at the sole discretion of Sponsor. Any Respondent or individual who, at the sole discretion of Sponsor, abuses the voting process in any way, including, without limitation, mass robotic voting, votes generated by a script or macro, use of automated devices or the use of multiple voter or email accounts or other fraudulent means, as determined by Sponsor, will be disqualified from the Program or from further voting, and will have all their prior votes disqualified.

Each Respondent’s votes received via the Site and social media will be combined to determine that school’s total online voting score (the “Online Voting Score”). The Online Voting Score will be published on the Site based on Cluster Assignment. The top Online Voting Score per Cluster will be awarded the Campus Pride Award of $25,000. NOTE: Respondents may not receive more than one Grant. Therefore, a Respondent that receives a Tier I or Tier II Grant is not eligible for the Campus Pride Award.

VOTING VIA BALLOT BOX

Respondents that complete the full application by the applicable deadline will also be entered into the ballot box voting process.  Passengers on the Tom Joyner Foundation Fantastic Voyage 2015 Cruise (the “Cruise”) will have an opportunity to submit physical ballots with their votes for their favorite HBCU campus improvement proposal for the duration of the Cruise from April 11, 2015 to April 19,2015.  Each school’s total votes submitted via physical ballot will be added to its total votes received online in order to calculate the Online Voting Score as detailed above.  Limit one vote per passenger per day on the Cruise.

JUDGING CRITERIA

Tier I and Tier II Projects

All Proposals will be judged by a panel of advisors (“Judges”) selected by the Sponsor based on the following weighted criteria on a scale of 1 to 10, with “1” representing the lowest score and “10” the highest score (“Judge Score”):

a) relevance to the Proposal requirements stated on page 10;

b) completeness of the Proposal;

c) ability to execute the project within the budget of $50,000 or $10,000, as applicable;

d) ability of the Project to make lasting, positive transformations on the campus that are noticeable;

e) use of sustainable, eco-friendly and/or energy-saving materials, such as, but not limited to, energy-efficient lighting and windows, and water-saving faucets and toilets; and

f) Online Voting Score.

Respondents will receive one Judge Score for each Tier I and Tier II Project. The score will be based upon the Judges’ evaluation of your efforts to meet the criteria outlined in sections (a) through (e) above. [Insert link to score card]

Once final Online Voting Scores are determined for each Cluster, all Respondents will be ranked from the highest to lowest number of votes (“Online Voting Rank”). Respondent’s Online Voting Rank shall determine the number of additional points to be added to your Judge Score. Respondents may earn up to ten (10) additional points for their Judge Score. For example, Respondents from each Cluster with the top Online Voting Rank will receive ten (10) additional points to their Judge Score. All other Respondents from each Cluster shall receive up to, but not more than nine (9) additional point(s) to their Judge Score.

If your Tier I or Tier II project Proposal is selected, you will be notified on or around May 11, 2015, by email, as provided on your proposal.

 

Campus Pride Project

The winning schools will be determined by Sponsor and based on the following weighted criteria:

  1. Respondent’s Online Voting Score, which is combined votes made through retoolyourschool.com and social media votes. Social media votes are defined as those votes that use the school’s unique designated hashtag on Facebook, Twitter and/or Instagram.
    1. Photos and videos must not be lewd or offensive in nature.
    2. Neither Instagram, Twitter, nor Facebook is a sponsor of this Program and does not endorse or otherwise have anything to do with this Program.
  2. Total Online Voting Scores will be determined based on each Respondent’s Cluster Assignment, as described above.

If your Campus Pride Project is selected, you will be notified on or around May 8, 2015.

AWARD PROCEDURES

A total of nine (9) grants are available to be awarded. Subject to the above described criteria, the following grants are available for qualifying Proposals: One (1) Tier I project Grant for $50,000, one (1) Tier II project Grant for $10,000, and one (1) Campus Pride Award for $25,000 per Cluster. Each Respondent is eligible to receive only one Grant. At Sponsor’s sole discretion, up to 5% of Tier 1 and Campus Pride Award may be awarded by check or wire transfer for labor, with the remainder to be awarded through the issuance of The Home Depot gift cards (“Gift Cards”). Gift Cards are only redeemable for products and services sold at The Home Depot stores. Sponsor reserves the right to award fewer Grants, or not to award any Grants, if, in its sole and absolute discretion, it does not receive a sufficient number of qualified Proposals. All Grantees may be required to execute a grant award agreement (“Grant Award Agreement”) that will detail the terms and conditions of the Grant. ANY AND ALL TAXES ARE THE SOLE RESPONSIBILITY OF THE GRANTEE. All properly claimed prizes will be awarded. Project development forms must be completed by all winners in conjunction with their designated local Home Depot store for a Grant to be released.

 

CONDITIONS OF PARTICIPATION

Limit of one complete application per HBCU. Submission of a Proposal constitutes Respondent’s agreement to be bound by these Rules and by the decisions of the Judges and Sponsor, which are final and binding on all matters pertaining to this Program. Return of any Grant/Award notification may result in disqualification and selection of an alternate Grantee. Any potential Grantee who cannot be contacted within ten (10) days of the first attempted notification may be disqualified and forfeit any Grant to which it may be entitled. Potential Grantees may be required to sign and return an affidavit of eligibility/liability and, where legally permissible, a publicity release, and any other applicable forms required by a taxing authority within fifteen (15) days following the date of first attempted notification. Failure to comply within this time period, and any other conditions listed herein, may result in disqualification and selection of an alternate Grantee. Acceptance of the Grant constitutes permission for, and Grantee’s consent to, Sponsor and its agencies to use the Grantee’s name, the Proposal, the school name and logo, and to take and use photos and video footage of the project execution and Grantee’s campus (“Content”) for advertising and promotional purposes without additional compensation, unless prohibited by law. Grantees may also be required to submit a written release from any persons appearing in such Content. As a condition of participation, Grantees agree that they will make available representatives from their institution to participate in publicity and promotional activities, and events and/or press conferences held within a reasonable timeframe after the completion of the projects, including, but not limited to, taking part in a check presentation during half-time at Grantee’s home football game of Sponsor’s choice. All projects must be completed on or before December 31, 2015. Grantees that do not adhere to this timeline could forfeit their ability to participate in the future.

To be awarded a Grant, the campus facility/facilities that are the subject of the applicable Proposal must be in a minimum state of condition that would allow the planned activities in the Proposal to proceed without any necessary remedial actions (e.g., no significant mold/mildew, structural damage, or dilapidation concerns that would deem the facility/facilities unsafe) in the sole opinion of Sponsor.  If a Respondent is awarded a Grant, and Sponsor later discovers that the applicable facility/facilities referenced in the Proposal is not in such minimum condition, Sponsor may disqualify Respondent and revoke any awarded Grant and choose an alternate winner.

PROMOTION OF PARTICIPATION

Respondents are permitted to promote their involvement in the Program; however, all such promotional and advertising materials must be approved in writing in advance by Sponsor. No Respondent or representative of any Respondent can take part (or agree to take part) in any media interviews or events, or issue any press releases or other announcements regarding participation in the Program without the prior written consent of Sponsor. Grantees agree to distribute either direct mailings or email correspondence to Grantees’ alumni at Sponsor’s request, on Grantees’ letterheads or from Grantees’ email accounts, respectively, promoting and updating alumni on Grantees’ participation in the Program, provided, however, that Grantees agree to be designated as the official senders of such mailings. In the case of email distributions, Grantees shall comply with all applicable local, state and federal email marketing laws, including, but not limited to, the Controlling the Assault of Non-Solicited Pornography and Marketing Act of 2003.

NO RECOURSE TO JUDICIAL OR OTHER PROCEDURES

To the extent permitted by law, the rights to litigate, to seek injunctive relief or to make any other recourse to judicial or any other procedure in case of disputes or claims resulting from or in connection with this Program are hereby excluded, and each Respondent expressly waives any and all such rights. In the event that a court of competent jurisdiction finds the foregoing waiver unenforceable, Respondents hereby consent to jurisdiction and venue residing exclusively within the federal or state courts in the state of Georgia, and agree that any and all disputes, claims and causes of action arising out of or connected with this Program or any Grant shall be resolved individually, without resort to any form of class action. Respondents agree that all issues and questions concerning the construction, validity, interpretation and enforceability of the terms of these Rules, or the rights and obligations of Respondents and Sponsor in connection with this Program, shall be governed by, and construed in accordance with, the substantive laws of the State of Georgia, without regard to Georgia conflict of law principles. Under no circumstances will Respondents be permitted to obtain awards for, and Respondents hereby waive all rights to claim, punitive, incidental or consequential damages, or any other damages, including attorneys’ fees, and Respondents further waive all rights to have damages multiplied or increased.

WARRANTY, INDEMNITY AND LIABILITY

By participating in the Program, Respondents agree to waive any right to claim any ambiguity or error in these Rules or the Program. Each Respondent certifies that its Proposal is original, that it has been authorized by its administration to apply to this Program, and that no law, rule, or regulation would prohibit Respondent from accepting a grant under this Program from Sponsor. Each Respondent further agrees not to submit any Proposal that (a) infringes any third party proprietary information, intellectual property, industrial property, personal rights or other rights, including, without limitation, copyright, trademark, patent, trade secret or confidentiality obligation; or (b) otherwise violates any applicable law, rule or regulation. Each Respondent hereby releases and agrees to indemnify and hold harmless Sponsor, Instagram, Twitter and Facebook, and each of their parents, subsidiaries, affiliates, agents, directors, officers, employees, representatives and assigns from and against any liability, claims, demands, losses, damages, injuries, costs and expenses of any kind arising from or in connection with, either directly or indirectly, from: (1) the awarding, acceptance, receipt, possession, use and/or misuse of any Grant awarded herein; (2) participation in the Program or any Program-related activities, including, but not limited to, traveling to or from any Program-related activity; and (3) any act, default or omission of the Respondent and/or a breach of any agreement, representation or warranty set forth herein. Sponsor is not responsible for any typographical or other error in the printing of these Rules, administration of the Program, or in the announcement of the Grants. Due to the unique nature and scope of this Program, Sponsor reserves the right to alter or modify these Rules at any time. Upon awarding a Grant to a Grantee, Sponsor will be deemed to have awarded the Grant to the Grantee with Grantee assuming full responsibility for the Grant and resulting campus improvement.

DISQUALIFICATION

A Respondent may be prohibited from participating in this Program if Sponsor, in Sponsor’s sole discretion, reasonably believes that the Respondent has attempted to undermine the legitimate operation of this Program by cheating, deception or other unfair practices, or annoys, abuses, threatens or harasses any other Respondents, the Sponsor or associated agencies. Any false information provided within the context of the Program by any Respondent or noncompliance with these Rules or the like may result in the immediate disqualification of the Respondent from the Program.

INTERNET

Sponsor is not responsible for electronic transmission errors resulting in omission, interruption, deletion, defect, delay in operations or transmission. Sponsor is not responsible for theft or destruction, or unauthorized access to or alterations of Proposal materials, or for technical, network, telephone equipment, electronic, computer, hardware or software malfunctions, or limitations of any kind. Sponsor is not responsible for inaccurate transmissions of or failure to receive materials or Proposals on account of technical problems or traffic congestion on the internet or at any website or any combination thereof. If for any reason the internet portion of the program is not capable of running as planned, including infection by computer virus, bugs, tampering, unauthorized intervention, fraud, technical failures, disruption or termination of the website for any reason, or any other causes that corrupt or affect the administration, security, fairness, integrity or proper conduct of this program, Sponsor reserves the right at its sole discretion to immediately cancel, terminate, modify or suspend the Program. Caution: Any attempt by a Respondent to deliberately damage any website or undermine the legitimate operation of the Program is a violation of criminal and civil laws, and should such an attempt be made, Sponsor reserves the right to seek damages from any such Respondent to the fullest extent of the law.

MISCELLANEOUS CONDITIONS

Sponsor reserves the right to modify these Rules at any time at its sole discretion. By participating in the Program, Respondents hereby agree that all information submitted will be subject to Sponsor’s Privacy Policy www.homedepot.com/privacy. By applying to the Program, Sponsor may collect Respondent’s name, address, phone number and email address. We will use this information to administer Respondent’s participation in the Program. At the time you apply to the Program, we may ask Respondent’s permission to send you future marketing information from The Home Depot. We want to assure you that The Home Depot is dedicated to protecting your privacy. Respondent’s can contact The Home Depot or otherwise communicate their privacy concerns by:

  • Calling us at 1-800-553-3199
  • Faxing us at 1-877-496-9470
  • E-mailing us at customercare@homedepot.com or visit http://www.homedepot.com/c/Contact_Us to send inquiries
  • Accessing your registration information on our Sites
  • Registering or changing your privacy preferences at www.homedepot.com/privacypreferences
  • Writing Home Depot at the following address (please include your email address and phone number with your correspondence along with the information needed to support your request):

For residents of the United States, Mexico and other countries

Home Depot U.S.A., Inc.
Attention: Privacy Official
Customer Care
2455 Paces Ferry Road
Atlanta, GA 30339-4024

SEVERABILITY

If any provision(s) of these Rules are held to be invalid or unenforceable, all remaining provisions hereof will remain in full force and effect.

GRANTEES LIST

To obtain a list of Grantees, send an email to staff@retoolyourschoolprogram.com after May 15, 2015; available for 60 days.

SPONSOR

The Sponsor of this Program is Home Depot U.S.A., Inc. with an address of 2455 Paces Ferry Road, Atlanta, GA 30339.

 

The Home Depot RETOOL YOUR SCHOOL Program

c/o Uniworld Group, Inc.

3340 Peachtree Road, NE, Suite 300 Atlanta, GA 30326

Phone: 404.492.8990 Fax: 404.994.6395 email: staff@retoolyourschoolprogram.com

www.retoolyourschool.com

[i] Minimum browser standards are as follows: Google Chrome – Current Version 38 – Oldest Version Supported 25, Internet Explorer – Current Version 11 – Oldest Version Supported 9, Mozilla, Firefox – Current Version 33 – Oldest Version Supported 17, Safari – Current Version 8 – Oldest Version Supported 5.0.5, Opera – Current Version 25 – Oldest Version Supported 18

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